By Alan Barker
A part of a sequence of pocket courses that target to allow the reader to grasp a brand new ability in exactly half-hour, this article presents convenient tricks on establishing and getting ready for a gathering.
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Extra resources for 30 Minutes Before a Meeting (30 Minutes Series)
The timing of the meeting can greatly affect its success. Many meetings arrange their own times. It must be today, the conference room is only available at 2pm, and so on. Within the inevitable constraints of a busy organisation, do what you can to influence these matters for the best. Research suggests that the best time for thinking is late morning. Meeting at the end of the day might make meetings shorter; but it might not make them better. Try to separate meeting from eating, and hold the meeting first.
Restate the task; summarise the main ideas so far; ask direct questions. Invoke the clock. 56 56 How Will You Chair? Conflict Adversarial thinking can easily turn into conflict. Many meetings seem to collapse into ritual recrimination almost as a matter of course. You are not powerless in the face of emotional hostility; but, to handle it well, you must distance yourself from it. Try to locate the source of the problem. Sometimes this is obvious: insecurity at a time of great change, stress, a new set of working relationships or pressure from public exposure.
Start a meeting promptly and people will soon get the message State the purpose or objective of the meeting: Refer to the agenda. Indicate the common ground that exists within the group to reach this goal Make all suitable introductions: Check that everybody knows each other. Welcome new members and make apologies for absentees Announce procedures and the timetable of the meeting: Announce how long the meeting will last, and times of breaks. Indicate how you expect people to contribute, and how you intend to control the conversation.
30 Minutes Before a Meeting (30 Minutes Series) by Alan Barker